All Volunteers With WGMHA Require A Police Check
Any coaches, assistant coaches, trainers, bench mom's
are required to have these done - please look here for further
details and a copy of our volunteer letter to present to the
Police Station:
 Download
this letter to take to the Police Station
Certification
Reimbursement Claim Form (Fill this out after)
To the Waterloo Ravens' Coaches, Trainers,
Bench Moms and Managers,
The Waterloo Girls Minor Hockey Association (WGMHA) is mandating
the completion of an annual police check on all coaching
staff for the 2009/10 season. Police checks must
be completed or underway by November 1, 2009.
If this deadline is not met, WGMHA will suspend
coaching staff until proof of the request has been given.
For all volunteers who had a Police Check completed
in the previous season, you are not required to get
a new police check for this year. We do however require
the
following letter to be completed and returned by November
1, 2009.
If a coaching staff member has submitted a Police check in the previous season, they do not require a new police check form but will be required to complete an undertaking form available on the Ravens web site. After three full seasons, a new Police check is required (ie. undertaking forms can only be completed for two additional seasons following the season you submitted a Police check).
Police checks may be obtained from any regional police station,
which are conveniently open each day around the clock. You
will be asked to complete an application form and pay a fee
of $10.00 (If you
have
the LETTER with you). Since non-volunteers pay $25.00
for this service, be sure to take advantage of the reduced
rate by including a copy of the attached volunteer letter.
The police check report may take three weeks to process, therefore,
please retain a copy of your receipt as proof that the request
is underway. WE WILL ONLY REIMBURSE $10 FOR THIS.
The original police check report OR copy of the above mentioned
receipt must be received by November 1, 2008, in order to
avoid suspension. For those showing the receipt only, the
original police check must be forwarded when it is ready. The report and receipt should be dropped off in a
sealed envelope to the Ravens mailbox at RIM.
All original documentation will be returned, once reviewed
and photocopied by the Director of Parent Concerns and Support.
Photocopied records will be treated as confidential documents
and securely retained for a period of two years, at which
point they will be destroyed.
Thank-you for your cooperation.
Waterloo Ravens
Director of Parent Concerns and Support
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